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From inquiry to session: how the matching works

Mifevu connects people and companies in Poland with local photographers for events, product shoots and team imagery. The matching process is built around what you actually need, so every step starts with your brief.

Open notebook with a pencil beside a coffee cup

The process is deliberately simple. You describe the occasion, the place and the mood you want; Mifevu looks at the assignment and selects a photographer based on those details. Nothing is decided behind your back — you always see what is proposed and why.

This page walks through each stage in the order it happens. If you prefer the short version, the overview on the home page covers the essentials, and the matching always follows the same pattern described here.

A good match saves more time on the day than any amount of editing afterwards.

The matching, step by step

Each stage moves the assignment forward without rushing you. You can pause after any of them — nothing is confirmed until you agree to it.

  1. You send the brief

    Everything starts with a short inquiry: the type of occasion, the city or region, the date if it is known, and a few words about the pictures you want to end up with.

  2. The assignment is read closely

    Mifevu studies the brief and identifies what matters for the shoot: indoor or outdoor light, the pace of the event, whether portraits or reportage dominate.

  3. A photographer is matched

    Based on the brief, the match favours photographers who work locally and regularly shoot this kind of subject. Samples of relevant work are part of the proposal, so the style can be reviewed before any decision.

  4. Details are agreed in writing

    Scope, location, duration and delivery format are confirmed in a direct conversation, so both sides know exactly what the session covers.

  5. The session takes place

    On the day, the photographer works to the agreed plan while staying open to the natural flow of the event or the shoot.

  6. Photos are delivered

    After the session, the finished photographs are handed over in the agreed format and quantity, ready for your use.

What is agreed before the shoot

The more of these points are settled in advance, the calmer the session itself runs. Anything left open is resolved by request.

Before any session, several practical points are confirmed: the exact address or route of the shoot, the start time and expected duration, the style of photography and any must-have shots, the way final images are delivered and in what quantity. For business assignments, the intended use of the images — website, print or campaign — is also clarified, since it shapes how the photos are taken.

Costs are always discussed individually and confirmed before the session, never added afterwards. The general framework for using the service is described in the terms of use, and specific details for your situation are settled in the exchange that follows your inquiry.

If anything about the process is unclear, the fastest route is to ask directly through the contact page — questions about how matching works are answered the same way as booking questions.

Common questions about the process

Short answers to what people ask most often about how the matching and the session run.

How long does it take to get a photographer proposal?

Each inquiry is reviewed individually, so timing depends on the details of the brief and the availability of photographers in the area. Dates are confirmed before anything is booked, and details of response timing are agreed in the exchange after your inquiry.

Can I see the photographer's work before agreeing?

Yes. Every proposal includes samples of relevant work, so you can judge the style before confirming the match.

What if my event is in a small town?

The matching covers local photographers across Poland, not only large cities. The brief should simply state the town or region, and the proposal reflects who works nearby.

Who owns the photos after delivery?

The terms of use and delivery are agreed individually for each assignment and confirmed in writing before the session, including how the delivered images can be used.

Can the brief be changed after the match is made?

Changes are discussed directly with the photographer. Anything affecting the scope of the session is reconfirmed in writing, in the same way as the original agreement.